MWCA Conference Planning Guide

The material provided in this section of the wiki strives to collect the wisdom and experience of previous conference planners and provide some guidance for those in the midst of planning a regional conference.

When helping the local committee, board members might take on one or more of the following responsibilities (list not complete):

• help with arrangements for the conference program
• call for, receive, and select (evaluate) conference presentation proposals; notify presenters of their selection or acceptance for the program
• finalize and proof program, assisted by selected board members
• oversee conference program printing
• arrange for chairs and recorders for conference sessions
• arrange for board meetings at the host site
• gather details of transportation, list restaurants, and participants
• coordinate with Program Chair, all arrangements for meeting rooms, hotel accommodations, meals (luncheon, continental breakfasts, drinks and snacks between sessions, and brown bag meals)
• arrange special presentation details